Applying Metadata

Good metadata will enhance the user experience to better find the assets they are looking for.
Here are a few things to keep in mind when adding metadata to assets:
  • Be as thorough as possible with your metadata. These fields enable search and users can only find your assets by the metadata you enter.
  • Certain fields are required and are indicated by a red outline. If you fail to fill out these fields, BrandNext will remind you after clicking complete and close.
  • Don’t forget to check the box to share your asset. Sharing your asset ensures other regions and markets across the globe can search your asset.
  • Try to be as specific as possible in the title field. This will prevent users from having to go to the Asset Detail Page to find out more about the asset or to get a better description. Do this especially if there are similar assets being loaded.
  • Metadata will be embedded in the asset file upon download by any user (unless it’s a png, indd or video file)

Note:  When uploading multiple assets at once (bulk upload) the metadata that the Content Loaders apply to the first metadata screen will be applied to all assets. Once they click “Save & Continue”, the Content Uploader will then go through each individual asset and apply additional metadata where needed.

Follow these steps
 1. Select the assets to apply metadata to.

Here, you can choose to either select all assets by checking the box or click on an individual or a group of assets in this view to apply metadata.
2. Click on the apply metadata to selected button above the asset(s) that you are uploading.

The metadata window/form will open to show all of the fields available to apply
If your assets have XMP metadata or if the folder has a metadata template with information, the asset will already have some fields filled in.

Please note that the workflow cannot be completed and assets cannot be searchable until all have metadata applied and assets are marked “complete” as the Status.
3.  Complete the Metadata Form.

Be as thorough as possible to facilitate global searching.
Certain fields are required (indicated in red).
REMINDER: Indicate whether the asset should be shared.

Metadata is embedded in the image or document file upon download by a user (unless it’s a png, indd or video file)

Note: When uploading multiple assets at once (bulk upload) the metadata that you apply to the first metadata screen will be applied to all assets. Once you click “Complete & Close”, you will then go through each individual asset and apply additional metadata where needed.

 
Future Review Date

Either during the upload process or while editing the metadata for an asset, you can indicate a future review date which is located at the bottom of the metadata screen, above the IP rights selection area.When this field is filled in, the Content Lifecycle Coordinator and the Content Owner will be notified that the asset needs to be reviewed 90 days prior to this date. This is not related to the IP Rights expiration date.

 
IP Rights

IP Right templates must be created prior to loading and assigning to the assets. Please see the IP Rights tutorial for assistance.

To apply IP rights to the asset(s), select your region in the first field.

If your BrandNext instance is split into sub-regions (or markets), then select your market.
To apply an IP Right:
  1. Select the IP Rights name.
  2. Click the + to select additional rights templates to apply to the asset if needed.
    1. If you are localizing a corporate asset and want to load into your DAM, you must apply the Corporate IP Right to that asset. A good example of this is the Teresa Palmer Assets. Any asset that has Teresa Palmer in it must have her IP Right attached.
*Please remember that .PNG files, .INDD and video files do not embed IP right data in the XMP metadata upon download.
4. Click save and continue OR Complete and Continue
Save and Continue

If you select Save and continue instead of Complete and continue, you are indicating that you have not finished applying metadata. The asset will remain in the pending status until the complete and continue button has been selected.

 

 Complete and Continue

Once you click on Complete and Continue and confirm your metadata changes, you will proceed to the next asset to apply metadata.

5. Once all assets have metadata, you will click Complete and close then OK to confirm.
If you did not complete the metadata on one or more of your assets, the status will show “In Progress”. Those that have been completed will show “Complete”. Simply select those that are “In Progress” and click “Apply Metadata to Selected” to finish applying the metadata.

6. Click that Complete button and the assets will be sent to the CLC for Approval. Once all assets are in the Complete stage, the “Complete” button in the workflow will be highlighted.
After you have clicked on the complete button, close the tab.

On the original tab, click close in the upper right. You will then be taken to the main BrandNext page.